Vacancies

Source Code Academia is an education and training organization committed to redefining learning for the modern Muslim world. We deliver high-impact programs in STEM, language, and personal development rooted in identity, purpose, and critical thinking. As we grow, we’re looking for a proactive and reliable Office Administrator to streamline our internal operations and support our mission through efficient administration.

Position Overview

We are seeking an organized, detail-oriented, and dependable Office Administrator to manage the day-to-day administrative operations of our office. This role is crucial in maintaining a productive and well-functioning workspace, supporting various teams, and ensuring smooth internal processes.

Key Responsibilities

• Maintain logs and track issuance/returns of all office assets (e.g., laptops, furniture, equipment).
• Oversee regular asset maintenance and servicing.
• Collect, verify, and report office expenses and employee reimbursements.
• Ensure daily office cleanliness and coordinate maintenance staff.
• Manage vendor relations, quotations, deliveries, and payment records.
• Organize logistics for meetings, trainings, and internal events, including refreshments and setups.
• Act as the central point for administrative support and interdepartmental coordination.
• Handle office calls and general inquiries.
• Maintain a complete and up-to-date employee directory, including onboarding and offboarding records.
• Track attendance, leaves, and absences; prepare monthly summaries for HR.
• Monitor and reorder office supplies; maintain inventory records.
• Identify and resolve infrastructure issues promptly.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field
• 2+ years of experience in office administration or a similar role
• Strong command of Microsoft Office (Word, Excel, Outlook)
• Excellent communication, time management, and organizational skills
• Ability to multitask and adapt in a fast-paced environment

Why Join Us?

• Competitive salary and benefits
• A collaborative and mission-driven work culture
• Opportunities for professional growth
• The chance to contribute to a meaningful, purpose-led educational movement